Statutory compliance services
Providing outsourced statutory compliance support was at the core of our service offering when we were founded more than two decades ago. Today, it remains a major part of our business. Our respected company secretarial team offers a wealth of experience gained from many years in this field.
Services include:
- Company incorporations and dissolutions
- Registered office address and service address for officers
- Maintenance of statutory registers on an electronic database
- Maintenance of the company’s minute books
- Completion and filing of the annual confirmation statement
- Preparation and filing of local regulatory forms
- PSC investigation and maintenance of the register
- Provision of support for corporate transactions including capital injections, intercompany dividends, group restructurings, and share capital changes
- Drafting ad hoc minutes and resolutions
- Company re-registration
- Registering and satisfying charges
- Conducting health checks
Board support
We ensure that your responsibilities as directors are discharged, by attending meetings in the capacity of the company secretary, acting as a trusted advisor to the board, and ensuring compliance with corporate governance best practice.
Service includes:
- Drafting of meeting agendas in liaison with the chairperson
- Co-ordinating, producing, and circulating board and committee papers
- Producing and circulating meeting minutes and action lists
- Attending meetings in a minute-taking and advisory capacity
- Acting as central point of contact for the board, shareholders, and other service providers
- Providing advice on UK corporate governance and industry best practice
Annual general meeting
Service includes:
- Drafting the annual general meeting (“AGM”) notice of meeting and proxy form
- Liaising with the registrar regarding draft and final proxy numbers and circulating these to the board and other appropriate advisers
- Preparing and circulating the chairman’s script
- Attending the AGM and drafting minutes
- Filing resolutions as required at Companies House and uploading them to the National Storage Mechanism
Pre-IPO services to listed companies
Services includes:
- Co-ordinating and drafting the Financial Position and Prospects Procedures Memorandum working with our team of specialist accountants
- Providing general company secretarial assistance as required, including reviewing, and providing comments on the prospectus
Ongoing governance advice and support to listed companies
We offer high-quality advice and guidance to listed companies on corporate governance matters and will keep you up to date with legislative changes and best-practice recommendations that may affect your business. We work closely with boards of operating companies and listed funds to deliver a proactive and tailored service underpinned by technology, providing peace of mind to boards and shareholders.
Services includes:
- Provision of a company secretary
- Attending meetings of the board and its committees in a minute taking and advisory capacity
- Drafting and providing input on terms of reference for all committees
- Preparation of governance reports
- Advising the board on compliance with UK corporate governance codes
- Drafting and providing input regarding board policies
- Monitoring compliance with the ongoing requirements of the listing rules, disclosure guidance, and transparency rules
- Assisting in the annual board and service provider evaluations
- Drafting policies and procedures to ensure compliance with the requirements of the Market Abuse Regulation regarding inside information, director / person discharging managerial responsibilities (“PDMR”) dealing, and insider lists
- Maintaining permanent and event-based insider lists
- Maintaining a register of persons closely associated to PDMRs
- Maintaining a register of director / PDMR dealings
- Coordinating the production and assisting with the drafting of the annual and half-yearly reports
- Arranging for the publication of other regulatory announcements to be made on a regulatory information service
- Delivering directors and induction training
As part of the global financial services provider Apex Group, our clients can benefit from access to an extensive range of services and markets.
